Executive Assistant/Bookkeeper
Piscataway, NJ
Administrative/ClericalRegular Full-Timeoverview
About Us:
EP Design Services is part of a leading real estate development firm specializing in multifamily, mixed-use, residential, retail, and commercial development.
Candidate will work full-time Monday-Friday in our creative office located in Piscataway, NJ.
Position Summary:
Are you a detail-oriented problem solver who thrives in a dynamic, creative environment? Do you enjoy streamlining processes and keeping complex operations running smoothly?
Edgewood Properties Design Services (EPDS) - our integrated architecture, engineering, interior design, and development team - is seeking an Executive Assistant/Bookkeeper to support our director and keep our growing department organized and efficient.
About the Role: You'll be the right hand to the Director of EPDS, managing administrative operations, financial tracking, and vendor relationships.
This is a hands-on position perfect for someone who loves variety, enjoys learning new systems, and takes pride in keeping the details straight while supporting the big picture.
responsibilities
What We're Looking For:
Financial & Contract Management
- Process and track work orders for third-party architects, engineers, and design professionals
- Prepare invoices and maintain accurate billing records
- Manage professional service contracts and vendor documentation
- Run weekly reports on contract status, job profitability, and vendor performance
- Support annual budget preparation and ongoing financial tracking
Administrative Support
- Provide executive-level administrative support to the Director, including correspondence, scheduling, and communications
- Help implement and maintain our workflow management system
- Coordinate department culture initiatives and internal events
- Maintain organized records and tracking systems across multiple platforms
Process Improvement
- Identify opportunities to streamline operations and improve efficiency
- Support the adoption of new tools and workflows as the department grows
qualifications
What We're Looking For:
- 3–5+ years of experience in executive assistance, bookkeeping, or operations support
- Strong proficiency in MS Office (Outlook, Excel, Word) and Adobe
- Exceptional organizational skills and attention to detail
- Comfortable managing multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Self-starter who can work independently and take initiative
- High school diploma required; college degree preferred
- Bonus: Familiarity with architecture, engineering, or design industries
In return, we offer competitive compensation, along with comprehensive benefits, including medical and dental and vision benefits,
life insurance, a 401(k) with company match and a corporate team environment with opportunity of advancement. Also includes on-site company fitness gym, discounts on housing and home appliances.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.