Key Responsibilities

• Answer incoming phone calls, emails, and customer inquiries in a professional and courteous manner.
• Coordinate calendar for company owner
• Maintain customer records, project files, and company databases.
• Order office supplies, paint materials, and other job-related items as directed.
• Assist with employee records and timesheet collection.
• Monitor project schedules and communicate updates to field staff.
• Support owner with administrative tasks and document management.
• Maintain established labor cost tracking report
• Track insurance certificates and compliance documentation.
• Maintain organized filing systems for electronic and paper records.
• Assist with marketing activities, including website creation support
• Perform general office duties, including copying, scanning, filing, and data entry.

Qualifications

• Must be bilingual (Spanish)
• High school diploma or equivalent required; associate degree or business administration coursework preferred.
• Minimum of 2 years of administrative or office experience; construction or painting industry experience preferred

• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.
• Experience with accounting software such as QuickBooks is preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently while managing multiple priorities.
• Professional, dependable, and able to stay on task 

Skills:

• Scheduling and calendar management
• Data entry and recordkeeping
• Organization and time management
• Attention to detail
• Professional communication
• Computer proficiency

In return, we offer competitive compensation, along with comprehensive benefits, including medical and dental and vision benefits,

life insurance, a 401(k) and a corporate team environment with opportunity of advancement.

Also includes on-site company fitness gym, discounts on housing and home appliances.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.